While sending the shares for transfer, kindly ensure that the transfer deed is complete in all respects particularly the seller's signature, broker's stamp, SEBI registration/code no. and the required share transfer duty paid and the stamps are cancelled.

Kindly ensure that the buyers and sellers have signed at appropriate places and the buyer's address is given in full including pin code and telephone/fax number, if any. Also ensure that the transferor has put his signature in full and that all the holder(s) of the share certificate have signed the transfer deed. Kindly ensure the signature of the transferor is duly witnessed.

In case the purchaser is already having an existing folio number, please quote the same in the transfer deed to facilitate registration of new shares in the same folio number.

Transmission of shares arises in case of death of the registered shareholder. If the shares are held in joint names, only the deceased shareholder's name is deleted. A copy of the death certificate of the deceased registered shareholder duly attested by competent authorities (magistrate, notary public, gazetted officer, managers of nationalised banks) is to be sent along with the share certificate.

In case of a single shareholder, the shares will be transmitted in favour of those persons who are heirs of the deceased registered shareholder as per the Will executed by him.

In case the deceased shareholder has not left any Will, transmission of the shares will be effected only on production of succession certificate or letters of administration.

Transposition can be resorted to change the order of holders of the shares inter se i.e. the first holder may become second holder or third holder and vice versa. All requests for transposition should be sent to the Registrar alongwith the duly filled in transfer deed without any stamping. Transfer deed should be signed by all the holders.

For defaced/damaged share certificate(s)

Duplicate share certificate(s) will be issued only after necessary notification regarding the loss/non-receipt of the original share certificates is given in the newspapers.

Issue of duplicate dividend warrant(s)

Dividend warrants are dispatched immediately after the dividend is approved at the Annual General Meeting (AGM) by the shareholders.
Shareholders who have not received the dividend warrants within a reasonable time after the conclusion of AGM, shall have to apply for duplicate warrant(s) quoting the relevant folio no. and certificate no
Duplicate warrants will be issued after reconciling the Bank statement and after it is found that the said warrant(s) have not been encashed
Duplicate warrants will be issued only after receipt of suitable Indemnity in the prescribed form

On expiry of the validity period, the warrant(s) need to be sent to company/Registrar for revalidation/issue of fresh warrant(s).

Correction of mistakes in share certificate(s)/dividend warrant(s).

Requests for correction in share certificates/dividend warrants duly signed by all the holders may be sent alongwith the original document

While sending the shares for transfer, kindly ensure that the transfer deed is complete in all respects particularly the seller's signature, broker's stamp, SEBI registration/code no. and the required share transfer duty paid and the stamps are cancelled.

Change in the names of Individuals

Requests for change of names shall be made together with original certificate alongwith a copy of notification in the Official Gazette or a newspaper or an affidavit drawn on stamp paper of appropriate value duly sworn.

The fresh specimen signature duly attested by a banker shall also have to be submitted to company/Registrar.

Change in the name consequent upon marriage/ divorce

For effecting the change of name consequent upon marriage/divorce etc., the original certificate together with a copy of marriage certificate/decree of divorce duly attested by competent authorities should be forwarded to company /Registrar.

Fresh specimen signature duly attested by a banker shall also have to be submitted to company /Registrar.

Companies desirous of changing the name in which the share certificate has been issued shall have to furnish a certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies alongwith the original share certificate.

Shares can also be held in dematerialised (demat) form in National Securities Depository Ltd. (NSDL) or Central Depository Services ( India ) Limited (CDSL). NSDL/CDSL are depositories where the securities of an investor are held in electronic form through the medium of Depository Participants (DPs). This facility obviates the difficulties of loss, fraud, signing of transfer deeds or delay in transfer, etc. and offers scope for paperless trading.

To convert the shares into demat form, the shareholders have to open a Depository Account with a Depository Participant (DP) for a small annual charge. In the Demat process, the shareholders are required to surrender the certificates to DP for onwards transmission to company. The certificates will then be verified and if found in order, will be dematerialised and equivalent number of shares will be credited by DP to the account of the shareholder

Advantages to shareholder on holding shares in demat form are :